A Virtual Assistant (VA) can do a lot for your real estate business, most importantly they give you back time so you can stay in front of your clients and focus on higher income producing activities.
Think of all the time you would add up to close deals if you did not have to read a bunch of emails that come through your inbox, answer all the calls that you receive, keep social media presence or set appointments every day.
The list of those ordinary yet time-consuming tasks is endless.
However, outsourcing this and many other of your daily tasks to an experienced real estate virtual assistant can be helpful for you to add free time and focus on your core duties. This are some of the basic and more challenging tasks that your trained VA can take over for you.
1- Manage your schedule
Having a sorted schedule and calendar for your everyday activities is important to make sure your time is used wisely. Your VA can help you build and manage your schedule so you never miss out on any client meetings or important events that you have to attend.
Have them schedule at least 3 appointments per week for you between business people and builders, this will get you in front of new clients every week. They can also confirm each appointment, how frustrating is it to show up and your potential buyer is a no-show?
2- Email and phone calls
How nice would it be to see your inbox zeroed out daily and all the emails organized in folders? The VA can organize emails into specific folders, put all spam emails into the thrash and emails they are not sure about in a potential thrash folder for you to review if necessary. If attachments and documents are important to you, they can file them in your Google drive so they don’t go missing.
Making and answering phone calls (including the ones irrelevant to your business) may take a lot your time. VA’s may take over and answer general inquiries from buyers or sellers, take messages for you or reschedule a call with you at the best time.
3- Database management
Making and answering phone calls (including the ones irrelevant to your business) may take a lot your time. VA’s may take over and answer general inquiries from buyers or sellers, take messages for you or reschedule a call with you at the best time. It’s fine if you don’t have a database, your VA can pull up all your past sales, friends and family from social media accounts, business contacts and build your database. If you already have a database, they can call everyone to update their contact information or see if they are interested in a market update to see what the value of their home is.
Whether you have a CRM or just a simple document for your leads or available property, it’s important for them to be organized and updated frequently.
4- Manage open house events
Most realtors don’t have time to set up a successful open house event. To get the most exposure your VA can schedule and push your open house to social media sites. They can create a flyer, they can put together a list of the top agents in the area and invite them or reach out by mail or phone to potential buyers from your list.
5- Research
With correct research, your VA can even help you build a bigger list of prospects or simply get to know more about the ones you already have.Researching the name of every single lead to find out more about their needs or requirements before you approach them with your business offer is a huge time win.
