Support shaped around your business.
ADMINISTRATIVE SUPPORT
Administrative Virtual Assistants for Everyday Operations.
Keep routine work moving with a clearly defined administrative role. Discuss support for inboxes, schedules, documents and follow-up, so responsibilities are organized around the way your business works.
$10.75 USD / hour
Part Time or Full Time. Prepaid every four weeks. Availability and scope confirmed before payment.
VIRTUAL ASSISTANT SERVICES / ADMINISTRATIVE
WHAT YOU CAN DELEGATE
Build Support Around Your Recurring Work.
A meeting needs a time, an invitation, supporting documents and a follow-up. Define the steps and approvals so the role has a clear place in your operations.
01 / TASKS
Inbox organization
Sort messages, flag items for review and prepare routine responses using your guidance.
02 / TASKS
Calendar coordination
Arrange meetings and prepare invitations within agreed availability.
03 / TASKS
Documents and records
Format documents, update spreadsheets and organize approved records.
04 / TASKS
Routine follow-up
Track requests and prepare status summaries for the responsible team member.
A WORKFLOW YOU CAN REVIEW
A request, clearly handled.
Illustrative workflow. Responsibilities, tools and approvals are agreed before work begins.
01
Record the request
02
Prepare a response
03
Route it for approval
BEFORE WORK BEGINS
What to prepare.
Share your recurring tasks, tools, language requirements and working hours. Identify who approves responses and resolves exceptions.
Keep the scope clear
- Business decisions stay with your designated owner.
- Access and authority are agreed before work begins.
- Changing workloads need a scope and availability review.
PLAN YOUR SUPPORT
Part Time or Full Time.
A clear commitment.
Choose Part Time (20 hours per week / 80 hours per cycle) or Full Time (40 hours per week / 160 hours per cycle). Each four-week cycle is prepaid, using the approved rate for your role.
Four weeks is not a calendar month. Availability, scope, schedule and applicable charges are confirmed in writing before payment. No paid service starts from an inquiry alone.
Every 4 weeks, not per calendar month. Staffing, scope, schedule and applicable charges are confirmed before payment. Your inquiry does not start a paid service.
BEFORE WE BEGIN
Your questions,
answered.
Is this the same as an executive assistant?
Executive support may require additional judgment, experience and access. Describe those needs so suitability can be assessed.
Can the role use my existing tools?
Include the tools in your brief. Relevant experience and licensing needs must be confirmed.
Will the assistant make decisions for my business?
Decision rights must be agreed. Your designated owner approves commitments and exceptions.
What if the workload changes?
Discuss revised tasks and expected hours before changing the assignment. Scope and availability need confirmation.
Do you offer part-time and full-time support?
Part Time provides 20 hours per week and Full Time provides 40 hours per week, with a defined schedule agreed before the service starts.
When do I pay?
Service is prepaid in four-week cycles, not calendar months. We confirm staffing, scope, schedule, cycle dates and the amount due in writing before payment.
What if there is a problem with the service?
Contact support@thevirtualbuddy.com with your service order and the affected task or period. We review the issue and arrange correction of the service or return of the appropriate prepaid amount for the portion VBUD cannot deliver. Approved refunds are initiated within ten business days of approval. Your payment provider may take additional time to post the refund. Any legally required remedy or shorter deadline takes precedence.
What happens if I do not assign enough work?
When expressly accepted in the written service order, your four-week cycle reserves the agreed Part Time or Full Time availability. Availability genuinely reserved and left unused because you did not provide tasks or required access does not carry over to the next cycle. Unassigned time is not reported as work performed. This rule does not apply to availability VBUD failed to supply. Any mandatory rights remain unaffected.
MAKE ROOM FOR WHAT’S NEXT
What would you
like to delegate?
Share your tasks, tools and preferred working arrangement. We will review the role and scope before preparing a proposal.
Availability and role fit are confirmed before engagement. An inquiry does not start a paid service.